SELECTION REQUIREMENTS for projects to join the IncubAzul OPEN FUTURE PROGRAMME and IncubAzul "[BlueEcoIncuba x Logistical]Tech = ZONA BASE”
A High-Tech Incubator for the promotion of innovation and technology transfer to micro-, small and medium-sized enterprises in Andalusia’s Blue Economy sector.
1. Introduction and Background
The Cadiz Free Trade Zone is a public body that works for the socio-economic development of the province of Cadiz. It does this by providing services and facilities intended to meet the needs of the Cadiz business community, and tools to increase its competitiveness. Based on this premise, the IncubAzul project was born, a pioneering new centre of innovation and technological expansion in the province of Cadiz.
The Cadiz Free Trade Zone Consortium (hereafter, CFTZC) presented its funding proposal “The High-Tech Incubator for the promotion of innovation and technology transfer in the Blue Economy sector: IncubAzul "[BlueEcoIncuba x Logistical]Tech = ZONA BASE” to the European Regional Development Fund (hereafter, ERDF) call for funding proposals as part of the Multiregional Operational Programme (hereafter, OP) for Spain 2014-2020 "A way to make Europe". The CFTZC was awarded a total budget of EUR 3,150,000, through the INCYDE Foundation of the Spanish Chambers of Commerce, one of the bodies that channel financial support from ERDF OP funds.
The High-Tech Incubator project, for the promotion of innovation and technology transfer in the Blue Economy sector, IncubAzul "[BlueEcoIncuba x Logistical]Tech = ZONA BASE”, is 80% co-financed by the ERDF, within the Multiregional OP of ERDF Spain 2014 -2020 under Main Priority 3: Enhancing the competitiveness of SMEs; Thematic Objective 3: Improve the competitiveness of small and medium-sized enterprises; and Investment Priority 3.a. Promoting entrepreneurship, in particular by facilitating the economic exploitation of new ideas and fostering the creation of new firms, including through business incubators.
2. Proyecto de Incubadora de Alta Tecnología "[BlueEcoIncuba x Logistical]Tech = ZONA BASE
IncubAzul "[BlueEcoIncuba x Logistical]Tech = ZONA BASE” (hereafter, IncubAzul) is a response to the real need to attract entrepreneurs, create spaces to develop synergies, and facilitate the arrival of dozens of new and attractive initiatives.
IncubAzul aims to promote innovation and technology transfer to micro-, small and medium-sized enterprises in the Blue Economy sector in Andalusia, understood as a sector that is formed by different interdependent subsectors that are all intrinsically connected to the sea, and rely on common skills and shared infrastructure, as defined by the European Commission in its policy paper "Blue Growth opportunities for marine and maritime sustainable growth".
This sector encompasses subsectors as diverse as marine bioresources and aquatic products, aquaculture, fisheries, the extraction of marine mineral resources, long and short-haul shipping, maritime transport services for passengers or goods, coastal tourism, recreational ports and sailing, offshore wind energy, ocean renewable energies, blue biotechnology, desalination, coastal protection, and monitoring and surveillance.
3. How does the Incubator work?
The IncubAzul High-Tech Incubator (hereafter, HTI) will offer a comprehensive service focused on offering "everything that a new company may need to facilitate its work and thereby contribute to its rapid growth". This includes:
- Incubation spaces; Remote or physical sites, in private or shared offices, with basic furniture, Wi-Fi, electricity, and water included.
- Open Future business acceleration programme: Delivered through tutoring, mentoring, training, networking, support for international expansion and access to financing with the aim of turning the start-up into a viable company
- Access to our own or third-party research spaces and infrastructure.
- Cost-reducing services to facilitate day-to-day working, including reprography, reception and the collection and delivery of mail.
- Availability of meeting and training rooms.
The programme involves three phases:
|Incubation (preparing the ground)||Acceleration (seed and growth)||Consolidation|
|IDEA AND PLANNING||DEVELOPMENT AND GROWTH||IMPLEMENTATION|
In the Incubation Phase: ideas or technologies are developed that enable incipient business initiatives to examine their viability and how they fit into the Blue Economy sector.
In the Acceleration phase: the focus is on building business models for commercial initiatives with the aim of facilitating the necessary conditions for the projects to be marketable and go to market.
The Incubation phase will have an initial duration of four months. When these four months elapse, a review will determine whether the accompaniment will continue, with the possibility that an intensive acceleration phase may be proposed for another four months.
Exceptionally, if an accelerated company formally requests it, CFTZC and TELEFÓNICA, (hereafter, the Organisation) may grant a grace period of up to four additional months to be accompanied by an explanation of its decision based on the circumstances of each particular case. The purpose of this period is to ensure that incubated projects that are not mature enough to be accelerated can continue in development and the areas that need greater assistance can be enhanced.
If the results of the evaluation are favourable at the end of this phase, and if the incubated projects so wish, they may continue to the consolidation phase.
In the Consolidation phase: the company establishes itself in the market. This period may continue, at the discretion of the organisation and if the project wishes, for a period up to a maximum of five years.
CFTZC offers these services in collaboration with TELEFÓNICA SOLUCIONES DE INFORMÁTICA Y COMUNICACIONES DE ESPAÑA, S.A.U., the entity awarded the tender for the specialised consultancy in incubation and business acceleration programmes EXP CA-0163-2020-00-A. Together, they will be responsible for selecting the projects that will be housed in the HTI and that will join the IncubAzul business acceleration programme, Open Future. TELEFÓNICA will also be responsible for leading, developing, and driving Open Future.
4. Incubation space
Regarding the IncubAzul HTI facilities, at the time of publication of this Call for Applications, the tender for the construction of the definitive facilities of the HTI is underway. The estimated completion date is late 2023, according to the project presented and prepared by Estudio Carquero Arquitectura, S. L. P, which is published on the CFTZC website.
In the meantime, provision has been made for temporary facilities to enable the start of IncubAzul HTI activities, the object of this contract. These are located on the fifth floor of the Europa Building located in the Cadiz Free Trade Zone precinct. More information and a description of these facilities are included in the attached documentation.
5. Requirements regulating the selection of initiatives and business projects within the Blue Economy sector
5.1.- Purpose of the Requirements
The purpose of these requirements is to regulate the process of selecting initiatives and projects interested in occupying space in the IncubAzul HTI and accessing the Open Future business acceleration programme.
This selection procedure for companies that wish to participate in the HTI aims to ensure compliance with the principles of publicity, transparency, objectivity, open tendering procedures and free competition, required by European regulations.
5.2.- .- IncubAzul HTI candidates and selected projects
Tendrán la consideración de candidatos para instalarse y participar en el programa de aceleración que ofrece la Incubadora de Alta Tecnología "[BlueEcoIncuba x Logistical]Tech = ZONA BASE”, aquellas personas físicas o jurídicas con ideas, iniciativas y/o proyectos empresariales dentro del sector de la Economía Azul, que cumplan los requisitos previos recogidos en el siguiente punto, y su selección sea considerada viable, compatible y adecuada a los objetivos marcados para la IAT ZONA BASE INCUBAZUL.
5.2.1.- Essential prerequisites
- Projects are to be submitted by a natural or legal person, resident or established in an EU member state, within the Blue Economy sector, and with at least one person working on the project in a full-time capacity. However, an exception may be made for specific projects that justify and accredit the participation of two people in a part-time capacity.
- Ideas, initiatives and/or business projects within the Blue Economy sector submitted by one or more natural persons of legal age, legally residing in an EU Member State.
- The company or person(s) that make up the team will use the IncubAzul HTI as their main and regular workspace. Partial remote work is a possibility with prior authorisation by the Organisation.
- Applicants must have an economically and financially viable business plan that demonstrates the potential for scaling up and going to market.
- Offer an innovative technology-based product or service in the area and sector of the Blue Economy.
In all cases, the initiatives and/or business projects of the candidates and projects eventually selected to occupy space in the IncubAzul HTI must be technologically innovative and belong to the Blue Economy area and sector.; this sector encompasses subsectors as diverse as marine bioresources and aquatic products, aquaculture, fisheries, the extraction of marine mineral resources, long and short-haul shipping, maritime transport services for passengers or goods, coastal tourism, recreational ports and sailing, offshore wind energy, ocean renewable energies, blue biotechnology, desalination, coastal protection, and monitoring and surveillance.
5.2.2 - Excluded activities and projects
All those projects and initiatives that may harm the common space, environment or local surroundings through their activity will be expressly excluded from the IncubAzul HTI premises.
The following criteria will lead to the exclusion of a project from the selection process:
- Projects and initiatives that are not technically and/or economically viable.
- Projects and business initiatives that are not compatible with the objectives of the subsidised project and the Blue Economy sector.
5.3.- Call for applications to the Open Future programme and other application routes.
The First Call for Applications to Participate in the Incubazul High-Tech Incubator and Open Future Programme (hereafter, the Call) is open from 21 February to 30 November 2022 to identify and select the projects to be incubated in the IncubAzul HTI. Key dates and selection periods for Open Future are set out in section 3.1.
This Call is an initiative promoted by the CFTZC with the support of TELEFÓNICA (hereafter, the Organisation).
Parties interested in responding to this first Call for Applications to the Open Future programme must submit their proposal on the Open Future platform using the following website: www.openfuture.org, filling out the participation form, and attaching any additional information and/or documentation that may be required or that they consider to be of interest.
The Open Future platform www.openfuture.org. will collect all information and documentation related to the Call. All proposals must be sent electronically to both TELEFÓNICA (as administrator of the process) and the CFTZC (which will record and store applications). Proposals sent by any other method will be automatically discarded.
These Requirements and any further information needed to participate in this Call will also be published and updated on the CFTZC website or by using its link to the IncubAzul project.
Please send any questions regarding these Requirements or the Open Future programme by email to: firstname.lastname@example.org
By submitting an application in response to this Call, the Participant accepts the terms contained in these Requirements, and their annexes, in full and without reservations or conditions. Likewise, by signing the application, the applicant declares that they have the capacity and representation to contract; are not involved in any cases affected by article 71 of Law 9/2017 governing Public Sector Contracts; and can be held responsible for the truthfulness of the documentation provided.
Documents required during later phases are to be sent through a specific channel, which will be indicated by the Organisation.
5.3.1.- KEY DATES FOR THE OPEN FUTURE CALL
Selection period for applications through the Open Future platform: from 21 February to 30 November 2022, divided into four different selection periods (hereafter, BATCHES).
- BATCH 1: Applications received during February and March will be examined and selection will take place in March (start date 1/04).
- BATCH 2: Month of September 2022.
- BATCH 3: Month of January 2023.
- BATCH 4: Month of May 2023.
Before a start-up may be included in the programme, it must have completed all the stages in the application process:
- Formal application to the programme through the official IncubAzul Call for Applications website, specifically set up for this purpose, and which will collect the information required for its assessment.
- The last days of the last week of each month where there is an • During the second half of the last week of each month that concludes a BATCH period (for example, 30/31 March 2022), pre-selected projects will be invited to make a pitch before a jury where they will have to present the team and the business idea that forms the start-up.
With regard to the above dates, the Organisation reserves the right to suspend, extend and/or modify the deadline for submitting applications, at any time and at its sole discretion, in which case it will communicate and publish the change in a timely manner.
Additionally, at its sole discretion, the Organisation may extend the deadline for specific participants who may have encountered problems, providing them with a unique FastTrack code for the purpose of submitting their application.
5.3.2.- Additional application route for the selection of projects to be incubated in the IncubAzul HTI
The project selection procedure can also be accessed by participating and competing in talent recruitment events and specific invitations with which the Organisation collaborates or which it may organise with third parties in order to identify and develop projects and business ideas. The winning ideas and projects that take part in these events, and that meet the requirements established in these Requirements, may be evaluated and selected to occupy space at the IncubAzul HTI, as long as there is space available and their project is compatible with it.
5.4.- Project selection criteria
A team whose members have different technical profiles will evaluate each proposal and recommend the projects to the contracting authority of the CFTZC for selection. Telefónica staff assigned to IncubAzul HTI may participate or act as an external evaluation team and issue the contracting authority with an evaluation report assessing the projects submitted.
During the selection process, two selection assessments will be carried out:
The following eight aspects of each project will be assessed based exclusively on the information provided in the application submitted to the Open Future platform:
- Technology: The use of technology will be assessed, with higher scores being awarded to those projects that use technology that is differentiated from the rest. Up to 10 points.
- Value proposition: The ability to connect end customers with a product or service clearly identifiable as a need, and that is not currently addressed in the market, will be awarded higher scores. Up to 10 points.
- Market potential: The size and purchasing capacity of the target audience to which the project is directed will be assessed. High market potential will be positively evaluated. Up to 10 points.
- Degree of maturity of the project: The degree of progress and its track record prior to its participation in the Open Future Programme will be assessed. Projects with a high degree of maturity and progress will be positively evaluated. Up to 10 points.
- Viability: Higher scores will be awarded to projects with business plans that are based on the economic-financial profitability of the project and the generation of employment. Up to 10 points.
- Degree of innovation: Higher scores will be awarded to products that are clearly differentiated from existing solutions and that constitute an improvement on products currently available on the market. Up to 10 points.
- Business opportunity and scalability through internationalisation: Higher scores will be awarded to those projects with greater potential, growth or scalability in national or international markets. Up to 10 points.
- Human Resources: Higher scores will be awarded to teams that demonstrate they have the capacity to launch the project. Teams that are made up of more than one person, and teams with individuals with complementary profiles, will also be evaluated. Up to 10 points.
The project must attain at least 40 points out of 80 to move to the second assessment stage. The assessment information will be compiled into a Summary Evaluation Report, which will be sent to applicants after being approved by the CZFC.
Participants who have been successful in the first assessment will be invited to a face-to-face or virtual interview, during which they will present their project to technical and managerial staff from the CFTZC, Telefónica and/or other specifically chosen public/private/academic entities.
The objective of the interview is to resolve doubts and confirm that the business initiative or project presented is a suitable candidate for the IncubAzul HTI and the Open Future acceleration programme.
All applications that do not meet the conditions indicated in these REQUIREMENTS will be excluded.
The submission of the application does not constitute any right for the applicant, and the application may be dismissed or rejected, by means of a reasoned response, if the business project presented is inadequate, incompatible with the objectives of IncubAzul or might be considered harmful to the interests of the CFTZC.
Likewise, participants who do not meet any of the requirements established in these Requirements, either at the start of the process or at some point during it, may be excluded from the selection process, losing all opportunity to participate in it. Furthermore, they will have no right to claim anything from the Organisation.
5.5.- Notification of the result of the assessment process and, where applicable, selection
El CZFC comunicará, mediante notificaciones individualizadas a cada uno de los proyectos solicitantes si han sido valorados como apto o no apto. En el caso de los proyectos aptos se le informará sobre si la puntuación obtenida da lugar a la entrada directa a la IAT o pasa a formar parte de la "Bolsa de Espera de Proyectos Empresariales".
All notifications related to the development of the programme, including the list of selected business initiatives, will be published on the official IncubAzul website and will be available for consultation in the CFTZC Registry. Any other individual notifications will be communicated using the email or telephone number provided when registering on the website, or contact details subsequently provided by the appropriate company representative for that purpose.
5.6.- Waiting list for business projects
En relación con las solicitudes de emprendedores que, siendo sus proyectos aptos y viables, no hayan sido propuestos para alojarse con carácter inmediato en la IAT, bien por no existir espacios disponibles, bien por haber obtenido una puntuación inferior a la de los proyectos seleccionados, se integrarán en la "Bolsa de Espera de Proyectos Empresariales".
This waiting list will be structured according to the number of points obtained in the assessment process and it will be adjusted each time new projects are added, to reflect the scores granted by the evaluation team.
Producida una vacante en la IAT ZONA BASE, el CZFC procederá a informar y proponer el alojamiento al proyecto que se encuentre el siguiente en la "Bolsa de Espera de Proyectos Empresariales", por orden de baremación.
5.7.- Formalisation of the Incubation Agreement and list of services
Para poder alojarse en las instalaciones de la IAT ZONA BASE INCUBAZUL y acceder al programa de aceleración los proyectos seleccionados deberán formalizar en el plazo máximo de 15 días naturales desde la resolución de adjudicación, el acuerdo de incubación que incluirá la carta de servicio disponibles y las "Instrucciones de funcionamiento y régimen interno de la IAT ZONA BASE INCUBAZUL.
If this AGREEMENT is not formalised by the end of the established period, or if the successful bidder turns down the offer at any time, the offer will be withdrawn.
5.8.- Incubation Agreement and access to Open Future: Development of activities
The initiatives and/or business projects that are selected to join the IncubAzul HTI will be granted access to the first stage of Open Future, a business acceleration programme (Incubation and Acceleration phases) focused on the evolution and progress of the project. Subsequently, if it meets the conditions established for this purpose, it may be approved to join the Consolidation phase to help it expand and grow stronger.
The IncubAzul business acceleration programme will take place between 1 April 2022 and 31 December 2022. All activities will be based on individual work plans designed jointly with each of the projects and entrepreneurial teams that have been selected. In parallel, group activities will be organised to promote networking, training, and cooperation.
The programme will have an initial duration of four months.When the four months elapse, a review will determine whether the accompaniment will continue and an intensive acceleration phase may be proposed for another four months. The milestones to be achieved are explained and expressed objectively, to enable progress during the acceleration programme to be identified.
During the initial period of four months and, where appropriate, an additional period of the same duration, the selected initiatives and/or projects may benefit from the following features:
- Baseline analysis for each project/company.
- Definition of strategic objectives, operational objectives at six months, and agreed work plan.
- Weekly/biweekly monitoring of the work plan.
- Training and capacity building activities tailored to the needs detected in the projects.
- Mentoring Plan. Personalised advice according to the needs and particularities of each of the projects selected to join the HTI.
- Access to a network of mentors, specialised in the following areas of knowledge: business model and strategy; legal and fiscal matters; communication, digital marketing and web development; branding; sales and marketing; coaching and talent management; accounting and finance; funding sources (information and support for managing R&D&I grants and projects, identifying partners, etc.), as well as specific and specialised areas in the Blue Economy sector that are linked to the project.
- Group training plan adapted to the requirements of the projects, deliverable either in person or online.
- Support for access to finance.
- Exposure to Telefónica Open Future managers, promoting the participation of IncubAzul HTI start-ups with Telefónica.
- Access to third-party service offerings (Open Future Perks) for IncubAzul HTI start-ups
- Visibility in the media and social networks.
- Events related to entrepreneurship organised by IncubAzul and/or Telefónica (Wayra, 4Y4N, Transfiere, Greencities, Alhambra Venture,...)
- Online global network.
- Networking between teams and professionals; as well as with other platforms or entrepreneurship networks.
- International scope: Accompaniment will be provided to companies whose commercial activities have reached a level that justifies assistance in the design of international expansion plans and feasibility analyses.
After this incubation and acceleration phase of four + four months, the projects will be evaluated to assess whether or not they are ready to move to the next phase: Consolidation.
Exceptionally, if an accelerated company formally requests it, the Organisation may grant a grace period of up to four additional months to be accompanied by an explanation of its decision based on the circumstances of each particular case. The purpose of this period is to ensure that incubated projects that are not mature enough to be accelerated can continue in development, and those areas that need greater assistance can be enhanced.
If the acceleration process is deemed satisfactory at the end of these periods in the light of the programme criteria, and if the project is in a process of consolidation, an evaluation will be carried out to enable the project to move into a new incubation stage, potentially making individual office units available, subject to regular review, for periods up to a maximum of five years. This new incubation arrangement may include the payment of a fee by the incubated companies as a contribution to the general and operational costs of the HTI.
During this Consolidation phase, annual evaluations of all the business projects housed in the HTI will be carried out, to determine the evolution and impact of their stay, and justify, where appropriate, their continued presence in the centre. An assessment will also be made of the appropriateness of introducing improvements to contribute to their viability as business projects. If a business project hosted in the HTI obtains a negative evaluation and no agreement can be reached to ensure improvement, its contract with the HTI will be terminated.
After the maximum period of occupancy, or if a negative evaluation is received, the company must leave the HTI, without any further procedures being required, and without any right to compensation in its favour.
5.9.- Saving clause
The Organisation reserves the right not to accept, or to exclude from the Call, any Participant who acts fraudulently, abusively, or contrary to the spirit of the programme, the law, the rights of third parties, and/or good faith, without prejudice to the responsibilities that derive from these behaviours, which will be assumed in full by the Participant, leaving, at all times, the Organisation unharmed. In any case, the Organisation may terminate its contract with any Participant whose performance (or that of a related person) may be contrary to the reputation or good name of the Organisation or IncubAzul. Likewise, the Organisation reserves the right not to accept any Participant, either because they are not understood to have given an adequate response to questions asked them, the number of projects accepted has already reached the limit, or for any other justified reason.
The CZFC reserves the right to charge projects and initiatives belonging to consolidated companies that join the HTI for general and operational expenses.
5.10.- Legal aspects
5.10.1.- Commitments and obligations
The Incubator shall provide a suitable environment for the entrepreneurial initiatives or projects to carry out their day-to-day work. Those projects chosen to participate in the Open Future acceleration programme may make use of the facilities and spaces in the HTI, provided that the social and working conditions, and the conditions of the space itself, allow for it.
Access to the facilities and spaces in the HTI will be free of charge during the time in which the business initiatives are participating in the acceleration programme (incubation and acceleration phases).
All members of the hosted projects/start-ups must comply with the rules of the building at all times, and must not use it for purposes other than those stipulated. Express authorisation for access must be requested from IncubAzul’s management if new staff are joining the project.
The participant will be obliged to develop their business project in the HTI and to participate actively in the acceleration programme, attending all courses, events and activities that may be proposed and in particular, those recommended for the project under development, except where there are duly justified reasons for not doing so.
The company/start-up undertakes to participate in any communication or dissemination activities that the Cadiz Free Trade Zone may organise with the aim of promoting projects participating in the acceleration programme.
The company/start-up must inform the TELEFÓNICA management team of its participation in any events or of any media coverage it receives. Any recordings, features, articles, or other documents created during the acceleration period, whether within or outside the acceleration facilities, must be declared.
The Participant undertakes to comply with all labour and Social Security obligations and all necessary measures that stem from regulations concerning occupational risk prevention that apply to the physical space, COVID-19 guidelines or similar. The Participant is obliged to ensure that the Organisation is protected from any claims arising from breaches of employment law or Health and Safety regulations. In no case may the relationship between the Organisation and the Participants be considered as an employment relationship.
The Organisation does not assume any responsibility towards the Participant as a result of any damages or losses that may be suffered as a result of the use of the physical space (including the WiFi network accessible from it), nor for the loss, removal, destruction or theft of objects belonging to the Participant in the facilities of the Organisation. The Participant must respect the basic norms of harmonious coexistence at all times, and comply with the TELEFÓNICA Group Principles of Responsible Business, which are currently available at the following link: https://www.telefonica.com/en/sustainability-innovation and any other rules that may be shared by the Organisation.
The Participant exonerates the Organisation of liability against any labour, civil, criminal, administrative or any other claim that has its origin in the Participant's breach of the obligations indicated in this agreement, or in actions or omissions caused directly or indirectly by members of the Participant's legal entity, if applicable, who have access to the physical space.
The Participant may make use of the IncubAzul Open Future logo throughout the duration of the programme. The Participant must cease to use it with immediate effect should the criteria and guidelines established for its use by the Organisation not be followed faithfully.
5.10.2.- Industrial and intellectual property
Industrial and intellectual property:
In no case shall the Organisation hold any type of intellectual property right over the projects developed in the programme.
Image and brand rights:
With regard to sharing on social networks:
Likewise, the Participants expressly consent, through the simple act of participating in this Call, that the Organisation may use their personal names as well as that of their legal entities or of members associated with it, where appropriate, and/or their associated images and/or logos, using any means, and exclusively for corporate, advertising or promotional purposes and/or to publicise the selected project to the rest of the Participants or to the general public, through any medium or social network belonging to the Organisation, and by any entity of the Telefónica Group, without any territorial or time constraints, and without producing any remuneration in their favour.
The Participant consents to be photographed and allows the Organisation to use, reproduce, exhibit, and publicly share the images and photographs (hereafter the Images), in full or in part, in which the participant is seen taking part in the programme, for communication and dissemination purposes both of the Call and the IncubAzul HTI. Likewise, the interested party accepts that the Organisation will be the exclusive owner of the resulting photographs and all the rights derived from them.
This authorisation is understood to be granted with a wide territorial and temporal scope, so that the Organisation may use the Images, or part of them, in all countries of the world without geographical limitation of any kind, in the field of, and for the purpose of, communication and dissemination through the website or other established mediums, as well as through the main social networks and Internet platforms of the CFTZC or of companies belonging to the Organisation or the Telefónica Group. The only exception and limitation to these provisions shall be when their use or applications constitute a violation of the right to honour, morality, and/or public order according to the terms of the legislation in force in each country.
Likewise, the Organisation may refer to the name of the selected project in these mediums, this being the only exception to the provisions on confidentiality of the Call.
All information disclosed by the Participant or by the Organisation will be "confidential information" for the purposes of the Call.
Where applicable, the Participant and the Organisation, shall only use the confidential information for purposes of the selection process and shall not reveal, publish or disclose confidential information to any person or entity. The Organisation shall have the right to disclose confidential information to its employees, contractors, agents, advisors and affiliated entities, provided that it ensures that such persons or entities have a legal or contractual obligation to maintain the confidentiality of the information, in no case may the Participant disclose the information.
The limitations set forth herein shall not apply to confidential information:
- That it is already known by the recipient before receiving it from the disclosing party and on which there are no restrictions on its use;
- That it is publicly available (without any breach by the recipient);
- That it is legitimately received by a third-party recipient who has the right to disclose it;
- That it is independently developed by the recipient, without the use of any confidential information;
- The disclosure of which has been authorised in writing by the disclosing party;
- That any law or by order of a competent court, stock exchange, regulatory authority, government department, or agency requires it to be disclosed. However, prior to such disclosure, the recipient shall, to the extent permitted by applicable law, consult with the disclosing party about the nature and purpose of the proposed disclosure.
5.10.4.- Protection of personal data
Who is responsible for the processing of data?
CADIZ FREE TRADE ZONE CONSORTIUM. Edificio Sede Social, Ronda de vigilancia, s/n 11011 Cádiz. Email: email@example.com
The personal data we obtain:
|Categories of personal data||Category description|
|Data concerning participants or members of the commercial project team||The data provided upon completion of the registration form:
Name and surname
Profession and/or job title
Other data that may be requested during participation (image, voice ...).
How is the data obtained?
Directly from the users who complete the registration form in response to the Call.
What is the personal data used for?
To enable participation in the Call.
The table below sets out the reasons why personal data is processed, the associated legal requirements that legally allow the processing of personal data, and the categories of personal data used for the respective purposes:
|Description of why the personal data is processed
|Legal requirements for the purpose of processing||Categories of personal data used for the processing purpose|
|To pursue the Call with the parties involved||Consent||User data|
|To communicate and maintain contact with participants, with the commercial purpose of providing information on products and services that are relevant to users through various channels, for example, sending out our newsletter or issuing new Calls or other related activities, such as surveys.||Consent||User data|
|To comply with legal obligations and law enforcement requests.||Compliance with legal obligations||User data|
|To comply with contractual obligations to third parties, for example, license agreements and to take appropriate action regarding reports of intellectual property infringement or inappropriate content.||Legitimate interest||User data|
|To comply with legal obligations and law enforcement requests.||Legitimate interest||User data|
|To take photographs and videos and publish them or their derivatives on any media or social network of the Organisation or its collaborating agents.||Consent||User data|
For how long is personal data retained?
Data will be kept for as long as the Participant takes part in the Call and consent is not revoked, and subsequently for as long as required by law as well as for as long as is stipulated by the regulations in force to compel responsibility of any kind.
Who has access to the data?
In addition to the CFTZC, the following parties will have access to personal data:
|Data recipient categories||Reason to share|
|Service providers||Service providers working on behalf of the Cadiz Free Trade Zone may need access to certain personal data in order to provide services related to the Call.
These companies, and other companies of the Telefónica Group, enable, among other actions, the operation of technical infrastructure, where necessary to access physical spaces, the granting of access to certain features required for the development of the Call, and help to protect and secure the systems and services; only when this activity is essential for developing the Call.
The Cadiz Free Trade Zone may also subcontract the processing of personal data to third parties located in countries other than the place where the Call is issued. In such cases, the Cadiz Free Trade Zone shall ensure that the transfer of personal data is carried out in accordance with the applicable privacy laws and, in particular, that appropriate contractual, technical and organisational measures, and the contractual clauses approved by the Commission of the European Union, are upheld.
|Financing entities||Data is transferred or communicated as justification to INCYDE, the entity that finances the project using ERDF funds.|
|The organization||During the Call, the Organisation requires access to personal data in order to evaluate and select the best projects.|
How do we protect personal data?
The CFTZC is committed to protecting privacy and guaranteeing compliance with the legislation on the protection of personal data. In particular, it commits to ensuring that personal information will be treated lawfully, faithfully and transparently; in response to certain explicit and legitimate purposes; only if it is adequate, relevant, and limited to what is necessary for the processing purpose; accurate and up-to-date; in such a way as to allow the identification of the data subject only for the time necessary for the purposes of processing; and ensuring data remains secure.
What are the rights of users?
Participants can exercise their rights of access, rectification, deletion, portability, limitation or opposition by contacting, by any means that provides proof of sending and receipt, and by including a photocopy of the DNI of the relevant participant, to the following address:
CADIZ FREE TRADE ZONE CONSORTIUM. Edificio Sede Social, Ronda de vigilancia, s/n 11011 or by email to firstname.lastname@example.org
Any complaints may be sent to the relevant monitoring authority (Spanish Data Protection Agency)
6. FINAL CONSIDERATIONS
Failure to comply with any of the obligations established herein and all future obligations agreed by the Organisation, shall cause the Organisation to immediately terminate its legal relationship with the Participant.
The Organisation, at its sole discretion and in any case, may exclude the physical or virtual presence of the Participant, and remove their right to participate and develop their Project within the Open Future programme.
This Call may be modified, interrupted, deactivated, and/or cancelled for any reason, in which case the Organisation will communicate this to the Participants, without this generating any right to a claim or compensation.
The Organisation reserves the right to declare all or any of the applications void if it determines, at its sole discretion, that none of the presented projects are eligible to be chosen as the Selected Project.
The Organisation will not be held responsible for any type of expense that occurs through participation in this Call.
The terms and conditions included in these Requirements do not constitute any obligation or contractual link for the Organisation or for the Participants, beyond what is expressly provided for therein.
These conditions, set for this selection process, and the incubation agreement will be governed by the provisions therein, in addition to those provided for in Administrative Law.
All resolutions that are issued during the selection and incubation process may be challenged using an Appeal for Reconsideration, filed within a period of one month, to the CFTZC. If no express resolution of the complaint is communicated within a period of one month from the filing of the appeal, this silence will be understood as a rejection of the challenge, leaving open the Administrative Law route according to which the Participant may directly lodge an Appeal within a period of two months, counting from the day following the notification of the resolution in question, it not being possible to pursue both routes simultaneously and without prejudice to any other that it deems appropriate.
The Administrative courts shall be competent to resolve any controversies that arise concerning this contract, both parties submitting to the jurisdiction of the Courts and Tribunals of the city of Cadiz.
These Requirements have been approved, after a favourable report from the State Legal Advisory Service, through the Executive Committee of the Consortium, at its session of 18 February 2022.
ANNEX 1. DESCRIPTION OF THE FACILITIES
The IncubAzul HTI facility is provisionally located in the Cadiz Free Trade Zone precinct, Europa Building, 5th Floor, until the completion of the construction of the definitive facilities of the HTI, with its delivery scheduled for the end of 2023.
The current space occupies approx. 415 m2 distributed among the following rooms:
- Meeting rooms: Approx. 60m2. The “Blue Room” and the “Open room”. These are multi-purpose closed spaces where meetings can be held, co-working can take place, and in which the acceleration methodology will be developed. They include the following equipment: meeting tables and chairs for 15 people, 50-inch presentation screen connected by HDMI to the desk and internet connection.
- Agora: Open space for work and group activities. This area occupies approx. 130m2 and will be used as the auditorium and meeting point for all the participants of the initiative, as well as the place where the open events will be held. The space is equipped to host joint sessions for all companies represented in the Incubator and has stands/furniture large enough to seat everyone who works in the facilities, protection screens, a videowall, wall-mounted PCs/tablets, audio and microphone equipment, easy projection by computer, and internet connection.
- Office: Approx. 27m2 area for social networking and meetings between users with internet connection, sofas, high tables around the edge and low tables in the centre, coffee/vending machine.
- Coworking workspace/hub: approx.160m2 workspace for entrepreneurs, teams and start-ups. This open, continuous space favours mixing and collaboration between users.
- Staff space: work area for the centre’s management team and mentors.
- Outdoor office area: approx. 20m2.
ANNEX 2. LIST OF SERVICES
The Facilities described in ANNEX 1 provide the following services:
- 50-inch screen for presentations.
- Audio/microphone equipment.
- Vending machines.
- Electricity and water services.
- Personalised advice and follow-up.
- Mentoring plan.
- Training and capacity-building activities.
- Programme of activities, events, meetings and gatherings.
- Support for access to finance.
- Networking events
- Internationalisation programme and help with grant-seeking.
- Technological Space/Laboratory.
- Blue-demolab demonstration spaces.
- Large meeting hall